Payroll Manager

Job Description:
Position Title: Manager Payroll

Location: Mastichak, Saran

Department: Human Resources

Reports To: Head HR

Job Summary:
We are seeking a highly skilled and experienced Manager Payroll to join our dynamic Human Resources team at Akhand Jyoti Eye Hospital. The ideal candidate will be responsible for managing the full recruitment cycle for various hospital departments, ensuring that we attract, hire, and retain the best talent in the healthcare industry. This role requires a proactive approach, excellent communication skills, and a deep understanding of the healthcare sector's unique recruitment needs.

Key Responsibilities:

1. Individual Responsibilities:

• Ensure accurate and timely processing of monthly payroll for all employees.
• Maintain payroll data integrity in the HRMS/ERP system.
• Process salary revisions, new joiners, exits, promotions, and arrears with supporting documentation.
• Reconcile salary reports with finance, PF, ESI, PT, TDS, and other statutory compliance.
• Maintain employee payroll records, bank details, income tax declarations, and loan deductions.
• Address employee payroll queries and resolve discrepancies in coordination with relevant stakeholders.

2. Supervisory Responsibilities:

• Lead and guide payroll executives or assistants under the function.
• Ensure internal timelines are met and compliance is adhered to.
• Train junior staff on payroll practices, legal requirements, and HRMS usage.
• Conduct internal audits and verify payroll input before finalization.

3. Strategic Responsibilities:

• Partner with finance and compliance teams to streamline payroll audits and taxation.
• Support budgeting and manpower cost forecasting in line with organizational goals.
• Contribute to payroll policy creation and automation to reduce manual errors.
• Ensure compliance with labor laws, tax regulations, and statutory reporting requirements.
• Outsourced Compliances- Coordinate and supervise statutory compliance tasks handled by external vendors, ensuring accuracy and timeliness in PF, ESI, PT, LWF filings, and labor law obligations.
• In house Compliances- Independently manage and process internal compliance activities including statutory registers, returns, and inspections across all units and departments.
• Handle all departmental inspection and audit- Represent the HR department during departmental inspections and audits, ensuring all documentation is up to date and compliant with regulatory requirements.
• Employee Grievance Handing related to payroll and compliances- Act as the primary point of contact for resolving employee concerns related to salary disbursements, deductions, tax declarations, and statutory benefits.
• Monthly Payroll Compliance Reports:- Prepare and submit detailed monthly reports including payroll reconciliation, compliance status, and variance analysis.
• Annual Budget Preparation:
  Support in forecasting and preparing the yearly budget related to manpower costs, statutory dues, and compensation planning.
• Manpower Reporting:
  Maintain and update monthly manpower headcount data across departments for internal reporting and strategic HR planning
• HR Software Training:
  Conduct training sessions for new joiners and existing employees to ensure effective use of HRMS/Payroll software for attendance, leave, and salary-related operations
• Address all statutory compliance related concern of employee and employer- Respond to both employee and employer queries regarding statutory obligations and ensure all updates and changes are communicated and implemented promptly.
• Handle recruitment as and when required- Support the recruitment process during high-demand periods or for critical roles within the HR or compliance functions.

4. Qualifications & Experience:

• MBA in HR or PG Diploma in HR/Payroll Management.
• 6 to 8 years of experience in end-to-end payroll processing.
• Proficiency in Excel, HRMS and compliance platforms.
• Strong knowledge of labor laws, tax rules, and audit protocols.

Akhand Jyoti Eye Hospital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.