HRMS Functional Consultant (Permanent)

The incumbent will play a key role in the administration, implementation, and optimization of HRMS and other HR related IT Systems. Ensure that all HR-related processes are seamless, efficient, and aligned with company goals. The HRMS Coordinator will work closely with internal stakeholders and external vendors to maintain the HR system and ensure accurate data management across HR functions such as recruitment, payroll, performance management, learning & development, and employee records.

Key Roles & Responsibilities:

1. HRMS Administration:
• Serve as the main point of contact for all HRMS-related queries, support, and troubleshooting within the organization.
• Manage system configuration, updates, and integrations to ensure the HRMS meets company needs.
• Coordinate with IT and external vendors for system implementation and upgrades.
2. System Optimization:
• Continuously evaluate HRMS performance and make recommendations for improvements.
• Troubleshoot and resolve HRMS issues, ensuring minimal disruption to HR operations.
• Ensure smooth data migration and system configuration for new HR processes and features.
3. Data Management and Reporting:
• Oversee the accuracy and integrity of HR data in the system (e.g., employee records, payroll, benefits, performance reviews).
• Generate HR-related reports and analytics, providing insights for leadership decision-making.
• Support HR departments by ensuring compliance with data privacy regulations.
4. Training and Support:
• Provide training and ongoing support to HR team members and other employees on HRMS functionality and best practices.
• Develop user guides and documentation for HRMS users within the organization.
5. Collaboration and Communication:
• Collaborate with HR teams to align the HRMS with evolving HR policies and practices.
• Work with external HRMS vendors and consultants to ensure system issues are addressed efficiently.
• Act as a liaison between the HR department and the IT department to ensure system functionality meets business needs.
6. Compliance and System Security:
• Ensure HRMS processes comply with legal, regulatory, and internal policies.
• Support audit and compliance activities by maintaining system documentation and ensuring proper system access controls.

Qualifications:

• Consistent good academic track record
• MBA-HR/Systems | Bachelor's degree preferably in Computer Science, IT or related field.
• Proven hands-on experience ( 5+ years) in HRMS (preferably experienced in TCS Chroma)
• Certifications in HRMS, HRIS, SAP, Data Management & Reporting is preferable
• Strong understanding of HR processes and data security best practices.

Competencies/Skills:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills to engage with internal and external stakeholders.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Knowledge about Dashboards, PowerBI, SAP, Systems integration, and data flow / synchronisation.
• Familiarity with HR reporting and analytics tools.