Purchase Officer

Key Responsibilities:

• Procurement Management:
  
  
• Receive purchase requisitions from departments and verify specifications and approvals.
  
  
• Identify reliable suppliers and obtain quotations.
  
  
• Evaluate offers, negotiate prices, and finalize contracts in line with university policies.
  
  
• Issue purchase orders and ensure timely delivery of materials/services.
  
  
• Vendor & Supplier Coordination:
  
  
• Develop and maintain a database of approved vendors and service providers.
  
  
• Build strong relationships with suppliers and conduct performance evaluations.
  
  
• Resolve issues related to deliveries, quality, or payments.
  
  
• Inventory & Documentation:
  
  
• Coordinate with the stores department for inventory tracking and stock levels.
  
  
• Maintain accurate records of purchases, pricing, and delivery reports.
  
  
• Ensure documentation is in place for internal audits and external compliance checks.
• Prepare a comparative analysis of the Vendor
  
  
• Compliance & Budgeting:
  
  
• Adhere to university and UGC/state procurement guidelines.
  
  
• Support budget planning by providing cost estimates and purchase trends.
  
  
• Coordinate with accounts for timely vendor payments.
  
  
• Administrative Support:
  
  
• Assist in tendering processes for high-value purchases.
  
  
• Participate in procurement committee meetings and prepare reports as required.