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Procurement_Ops-Sourcing
IBM
posted 22d ago
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Flexible timing
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Job Description
Your Role and Responsibilities
As a Procurement Specialist, you will actively support Client Procurement Specialists/ Managers with Source to Contract (S2C) related tasks including: responding to procurement process and contract related queries using information obtained in procurement systems/ tools/ agreements, and generating draft agreements using client agreement templates and data inputs.
Key Responsibilities:
- Manage and maintain product/service catalogs, ensuring data accuracy and alignment with procurement objectives.
- Identifies and resolves problems in a timely manner; Gathers and analyses information skilfully.
- Collaborate with suppliers to onboard them into our systems, ensuring smooth integration and compliance with procurement processes.
- Lead sourcing initiatives, including supplier selection, contract negotiations, and cost-saving strategies, to meet business objectives.
- Work closely with internal teams and stakeholders to understand sourcing requirements and deliver optimal procurement solutions.
- Identify opportunities for process optimization and implement best practices in procurement and sourcing operations.
- Able to manage priorities, deadlines and tasks in order to meet deadlines and accomplish goals; Ability to handle multiple concurrent tasks.
- Good interpersonal interaction and able to work well with the team and Client stakeholders.
- Receive and accurately triage client requests for Source to Contract related support;
- Respond to client S2C process and contract related queries for support using information and data available in relevant client systems ;
- Use client systems to locate contracts and specific details from contracts;
- Follow procedural instructions to generate procurement related documents such as template agreements and engagement letters;
- Complete tactical assessments on contracts using client defined criteria;
- Collect and analyse internal/external data, metrics, and reports as inputs for procurement activities;
- Communicate with client cross functional teams and vendors to obtain required inputs for activities including contract renewal and amendments;
- Engage legal teams for direction on items defined in procedural instructions;
- Ensure storage of executed contract documents in relevant client repositories and systems;
- Apply problem-solving methodologies to identify, and assist client contacts with resolving supplier non-performance issues;
- Generate monthly reports tracking the progress and volume metrics associated with the services being delivered;
- Using Procurement knowledge, actively contribute to the delivery of short-term priorities and work with the team to embrace a culture of continuous improvement;
- Support the development and implementation of processes to ensure a consistent and standardised approach and to drive improvements and efficiencies;
- Build and maintain stakeholder relationships across the client's business, procurement, and legal organizations;
- Perform additional duties as instructed by management, always prioritizing quality service delivery and alignment with company procedures.
Required Technical and Professional Expertise
- Any Graduate with 4+ years of relevant experience in Procurement Sourcing, Catalog Management, Supplier Enablement, Sourcing, Contract administration and Vendor Management
- Experience in procurement sourcing Market intelligence
- Knowledge of Procurement methods, technologies and processes and ability to quickly learn and adopt new tools, and systems;
- Excellent analytical and problem-solving skills.
- Strong interpersonal and communication skills, with the ability to work effectively across teams and engage stakeholders at all levels.
- Ability to work independently and manage multiple projects simultaneously.
- Ready to work in Night Shift (No Rotation Shift)
- Procurement Knowledge:
- Time management. Ability to manage multiple concurrent projects, prioritize tasks according to urgency and importance, and deliver on time;
- Solid problem-solving abilities: ability to interpret information, summarise and provide recommendations;
- Accuracy and attention to detail: understand the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy;
- Strong data and analytical skills. Ability to utilize procurement data to identify insights;
- Ability to accurately follow work instructions/ procedures;
- Microsoft Office: Strong knowledge and proficiency of Microsoft Office suite;
- ERP knowledge such as SAP, ARIBA, COUPA, and CLM knowledge such as Scout, would be an added advantage.
Preferred Technical and Professional Expertise
- None
Employment Type: Full Time, Permanent
Functional Areas: Other
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