Personal Assistant To Managing Director

DUTIES AND RESPONSIBILITIES:

• Working closely and effectively to keep MD well informed of upcoming commitments and responsibilities, following up appropriately.
• Acting as the point of contact between the MD and internal departments, stakeholders and external clients
• Answering phone calls and emails, and passing on and highlighting messages for the MDs attention
• Entering data, maintaining databases, keeping records, and drafting correspondence
• Managing and organizing the MDs diary, and scheduling meetings, appointments and events
• Taking dictation and meeting minutes, and following up action points
• Making travel, accommodation and transport arrangements for the MD
• Providing a bridge for smooth communication with internal departments

REQUIREMENTS:

• Male candidates preferred.
• Proven work experience as a personal assistant
• Proficiency in MS Word, Excel, PowerPoint and Outlook, as well as scheduling software such as Google Calendar
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality, and a pleasant, outgoing personality
• Able to work in highly demanding environment while being able to handle varying personalities and work styles with grace and tact
• Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities