Site Coordinator

Job Title: Site Project Lead
Location: PAN India
Reports to: Deputy Admin Manager
Experience: Between 2 to 5 years

Job Overview:
The Site Operations Coordinator will oversee site operations, ensure compliance with HR
regulations, manage documentation, and coordinate with various teams to maintain efficiency
and continuity. This role requires strong communication, organizational skills, and the ability
to make independent decisions to address site-related issues promptly.
Key Responsibilities:

IFR Stock Register Maintenance:

• Maintain and update the IFR Stock register as required.

Decision-Making and Issue Resolution:

• Make independent decisions regarding site operations and respond promptly to

queries or concerns.
Form A Preparation:

• Accurately prepare and update Form A with employee information, including name,

DOB, DOJ, Aadhar Number, contact details, UAN number, bank details, designation,
and exit dates.
Summary Sheet Preparation:

• Prepare the summary sheet, ensuring accuracy and obtain Site HR approval.

EP Number and Gate Pass Management

• Generate EP numbers and manage gate pass processes, ensuring timely cancellation

for departed employees.
Wage Register Preparation:

• Prepare wage registers based on approved summary sheets and timesheets; submit to

Admin/HR for processing.
HR Compliance Documentation:

• Compile HR compliance documents, including Wage Register, Attendance Register, Master Sheet, and Summary Sheet for each plant.
• Complete signing and stamping processes with Site HR for compliance records.
• Submit compliance documents on the portal or email them to the respective HR as required.

Leave Coordination and Backup Planning:

• Coordinate with Site HR on leave planning to ensure seamless site operations.
• Delegate responsibilities to maintain continuity during planned absences.

Communication and Reporting:

• Serve as the primary liaison between project teams, recruitment teams, and other

departments.

• Ensure clear, consistent communication across sites and provide regular status

updates to the Admin/HR department on site progress, issues, and changes.
Site Management and Quality Control:

• Oversee daily site operations, ensuring safety, efficiency, and compliance with project plans
• Conduct regular site visits to monitor progress and address any issues, ensuring adherence to quality standards.

Budget and Financial Management:

• Track and manage project budgets, implementing cost control measures to prevent overruns.
• Coordinate with vendors and subcontractors to ensure timely delivery of services and materials.

Documentation and Record Keeping:

• Maintain accurate records of all project activities, communications, and decisions.
• Ensure that documentation is current, accessible to team members, and includes safety inspections, permits, and regulatory approvals.

Coordination with Site Engineers:

• Manage and maintain records for Site Engineers, including leave tracking,

resignations, and other personnel changes.
Additional Responsibilities:

• Make visits to Site HR offices and government offices as necessary.

Qualifications:

• Any Bachelors degree or Diploma required.
• Proven experience in site operations, HR coordination, or project management at least 2 years.
• Proficiency in MS Office.
• Excellent communication, organizational, and multitasking skills.
• Ability to make independent decisions and work collaboratively with cross-functional teams.

Skills Required:

• Proficient in budgeting and financial tracking.
• Excellent organizational skills, with attention to detail in documentation and reporting
• Ability to coordinate and maintain effective communication with diverse teams.