Executive Secretary

Role & responsibilities

• Provides administrative support and secretarial assistance to the HOD on day-to-day office matters.
• Calendar Management, Travel Management, Coordinating for meetings internally and externally.
• Handling office correspondence, emails and screening of telephone calls.
• Prepare presentations, notes, and briefings for meetings.
• Visitor Management and Vendor Management.
• Will be responsible for organizing and coordinating events / meetings as required.
• Co-ordinate with internal department secretaries.
• Maintain confidentiality of information.
• Assist the team in MIS related work, data entry, etc.
• Tracking and processing invoices, payments and follow up for receipts.
• Perform additional duties as assigned by the Head of Department.

Preferred candidate profile

• 5+ years experience as Executive Secretary / Personal Assistant to Senior Management.
• Proficiency in MS Office (Word, Excel, Power Point).
• Good organizing and multi-tasking skills.
• Experience in organizing and coordinating events/ meetings.
• Proactive and a positive attitude person, willingness to learn.
• Excellent spoken and written English communication skills.
• Knowledge of SAP will be an added advantage.