Executive HR & Admin

Role and Responsibilities: (will include but not be limited to the following)

1 Industrial Relations

• Handle internal and external IR issues and grievances.
• Manage contract labour attendance and ensure compliance under CLRA.
• Maintain attendance, leave records, and shift schedules for on-roll employees.
• Proactively manage shop floor disputes and ensure smooth industrial harmony.
• Build and sustain healthy relations with unions, workers, and government bodies.
• Monitor attrition and absenteeism for contract staff and initiate preventive measures.

2 Legal Compliances

• Ensure 100% compliance with all applicable labour laws.
• Liaise with government authorities for all statutory compliance and inspections.
• Maintain an updated compliance calendar with law amendments.
• Obtain and manage factory licenses, CLRA, BOCW, LWF registrations, etc.
• Prepare and submit statutory returns and registers as per the factories Act, CLRA, and other applicable laws.
• Handle legal cases and ensure representation where necessary.
• Conduct monthly compliance audits for contractors and update the legal register.

3 Administration

• Oversee plant administration including canteen, security, housekeeping, and transport.
• Manage hotel bookings and office vehicles as required.
• Ensure cost-effectiveness and process efficiency in administrative operations.
• Validate contractor bills, wage sheets, and statutory documentation.
• Manage bill booking, PR/PO processes for admin-related expenses and consumables.
• Ensure effective visitor management and facility upkeep.

4 Disciplinary Action

• Take appropriate disciplinary actions to maintain decorum and discipline on the shop floor.

5 Talent Acquisition (Newly Added)

• Manage end-to-end recruitment for blue-collar and plant-specific staff in alignment with manpower planning.
• Coordinate with department heads to understand hiring requirements and timelines.
• Build talent pipelines for key/recurring roles by leveraging sourcing channels such as job portals, consultants, and referrals.
• Ensure timely onboarding and induction for new joiners and manage joining documentation.
• Track hiring metrics (TAT, source mix, offer-to-join ratio, etc.) and publish regular dashboards.

6 HR Operations (Newly Added)

• Maintain and update employee master data in HRMS.
• Manage employee lifecycle activities including onboarding, confirmation, transfers, and exits.
• Handle statutory documentation and ensure completeness of employee files.
• Drive digitization and audit-readiness for HR records and processes.
• Process letters, internal communications, and grievance handling as per SOPs.
• Ensure statutory compliance in HR-related areas like PF, ESI, Bonus, and Gratuity.

Qualifications, Education & Work Experience Requirements

• MBA (HR) / MSW / MHRM with 5-8 years of experience in a similar role.
• Preferably from a plant or manufacturing setup handling 500+ employees

Preferred Skills

• Preparing dashboards, matrix
• 5S, Improvement activities
• Analytics and assessment
• Negotiation
• Communication skills
• Planning and coordination
• Conflict management
• Convincing skills