Executive Assistant

Job Title: Executive Assistant
Department: Administration / Medical Services
Location: Pushpalata D Y Patil Hospital, Ambi, Talegaon
Reporting To: Deputy Medical Superintendent
Experience Required: 2 to 5 Years
Employment Type: Full-Time

Job Summary:

The Executive Assistant will provide high-level administrative and operational support to the Deputy Medical Superintendent (DMS). The role involves managing schedules, communications, coordination with clinical and administrative departments, and assisting in hospital operations, quality assurance, and documentation.

Key Responsibilities:

• Manage the DMSs daily calendar, appointments, meetings, and travel plans.
• Coordinate with various departments (clinical, nursing, diagnostics, etc.)
• Draft letters, emails, reports, presentations, and official communication.
• Maintain confidential records, documents, and correspondence.
• Follow up on tasks, circulars, policies, and projects initiated.
• Assist in preparing data for audits, inspections.
• Take minutes of meetings, maintain action plans, and ensure timely follow-ups.
• Track and compile department-wise performance indicators and reports.
• Support grievance redressal, patient feedback systems, and administrative queries.

Qualifications & Skills:

• Graduate in any discipline; preference for candidates with a degree in Hospital Administration, Healthcare Management, or similar
• 2–5 years of experience in healthcare administration or executive assistance role
• Excellent verbal and written communication skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Good knowledge of hospital workflows, operations, and protocols
• Strong organizational, multitasking, and coordination abilities
• Ability to handle confidential information with integrity
• Familiarity with quality standards like NABH is an added advantage

Preferred Attributes:

• Proficiency in English, Hindi, and local language (e.g., Marathi for Maharashtra)
• Professional, proactive, and calm under pressure