Personal Secretary To Managing Director

Role & responsibilities

• Manage and coordinate executive schedules, ensuring efficient use of time and prioritization of key meetings and events
• Act as the primary point of contact between executives and internal/external stakeholders
• Prepare and organize meeting agendas, documents, and presentations, facilitating effective communication
• Coordinate travel arrangements, including itineraries, accommodations, and transportation
• Assist in project management activities, tracking deadlines and deliverables to ensure timely completion
• Develop and maintain filing systems, both electronic and physical, ensuring easy access to critical information
• Handle confidential information with the utmost discretion and professionalism

Preferred candidate profile

• 5+ years of experience in an executive administrative role, preferably supporting Senior Management.
• Masters / Bachelor's degree in Business Administration or a related field
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), exceptional communication skills, ability to handle sensitive information with discretion.
• Demonstrated ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment, attention to detail and exceptional organizational skills
• Strong interpersonal skills, capable of building relationships across all levels of the organization. Proactive problem-solver with a positive attitude and a willingness to take initiative