Opening For Personal Assistant To Director in Rohan Builders

Opening for Personal Assistant to Director in Rohan Builders and Developers Pvt Ltd.

Position: Personal Assistant

Experience: 5+ years

Qualification: BBA/MBA

Location: Pune

Notice Period: Immediate, Serving or 30 Days

#Contact Person-

Tanmay Kansara

HR (Head Office)

Share your resume at hr.ho@rohanbuilders.com

Role & responsibilities -

Diary and Schedule Management:

• Coordinate and manage the Director's calendar, prioritizing meetings, appointments, and travel arrangements.
• Plan and organize internal and external meetings, including logistics, venue, and necessary resources.

Report Preparation:

• Assist in preparing reports, presentations, and business documentation as per requirements.
• Gather, compile, and analyze data for weekly, monthly, and ad hoc reports.
• Highlight any areas that need attention by the Director

Meeting Attendance and Minutes:

• Perform the research required for meetings based on brief from Director.
• Attend meetings as required and ensure accurate recording of discussions.
• Prepare, organize, and distribute minutes and action points, following up to ensure timely completion.

Follow-ups and Coordination:

• Track and follow up on project deadlines, action points, and commitments.
• Act as the point of contact for the Director's direct reports and internal/external stakeholders to ensure smooth
• communication and task completion.

Administrative Support:

• Provide comprehensive support to the Director, ensuring efficient handling of day-to-day tasks.
• Manage phone calls, emails, and correspondence on behalf of the Director as required

Travel and Event Coordination:

• Arrange travel itineraries, accommodations, and meeting agendas for domestic and international trips.
• Organize corporate events, meetings, and other activities as required.

Confidentiality and Document Management:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain an organized filing system for electronic and paper documents.

Preferred candidate profile -

1. Educational Background: Bachelors degree in Business Administration or related field.

2. Experience: Minimum 5 years of experience as a Personal Assistant or in a similar role supporting senior executives.

3. Technical Skills: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiarity with calendar and communication tools.

4. Strong organizational and time-management abilities

5. Excellent communication and interpersonal skills

6. High level of integrity, discretion, and professionalism.

7. Ability to handle multiple tasks, prioritize effectively, and work independently

8. Tact and discretion for dealing with confidential information

9. Warm and likeable personality

10. Proactive and ability to think ahead