Academic Coordinator

Job Description:

We are seeking a highly organized and detail-oriented Academic Coordinator to join our team. This role involves overseeing a range of activities related to fellowship and observership programs, research support, Tamil Nadu Dr. MGR Medical University registrations, internships, and general academic activities. The ideal candidate will be adept at multitasking and capable of maintaining high standards across various administrative functions.

Key Responsibilities:

Fellowship & Observership Programs:

• Review and shortlist applications from doctors for fellowship and observership programs.
• Obtain approval for selected candidates, send offer letters, and provide instruction manuals.
• Oversee orientation, joining formalities, and document collection.
• Coordinate with observers and fellow doctors.
• Develop backup plans for unexpected dropouts.
• Manage logbook checks, certificate preparation, performance evaluations, feedback collection, and documentation.

Research Related Support:

• Assist with research-related activities, including data analysis.
• Support consultants with research tasks.
• Facilitate the submission of research papers to various journals.
• Coordinate with the Ethical Committee for registration and compliance.

Tamil Nadu Dr. MGR Medical University:

• Handle registration, affiliation approvals, and renewals.
• Manage examination applications, fee payments, and address queries.
• Oversee the receipt and dispatch of convocation certificates.

Internship Support:

• Support students during their internship periods.
• Maintain strong relationships with colleges for smooth operations.
• Prepare and issue ID cards and certificates for students.

General Activities:

• Provide support for academic training programs, CME programs, and other initiatives.
• Create Zoom links for meetings and classes.
• Coordinate NABH (National Accreditation Board for Hospitals & Healthcare Providers) activities.
• Oversee all academic-related functions of the center.
• Manage library maintenance, journal renewals, membership/subscription renewals, and newsletter preparation on a monthly basis.
• Coordinate conferences and related events.

Qualifications:

• Bachelor's degree in a relevant field; Master's degree or higher preferred.
• Proven experience in academic coordination, administration, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience with data analysis and research support is a plus.
• Familiarity with Tamil Nadu Dr. MGR Medical University processes is advantageous.