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11 Synergetics IT Services Jobs

Administration Executive

1-3 years

Mumbai

1 vacancy

Administration Executive

Synergetics IT Services

posted 1mon ago

Job Description


Job Description:
Synergetics one of the Leaders in IT Training and Advisory Services is looking to hire a Front Office cum Administrative Executive. Since the ideal candidate will be the First Voice of the organization for our Customers she should have a pleasing personality and a good command over English. She should have good knowledge and command over administrative functions in an organization. The Front Office cum Administration Executive will be a good negotiator and focus on cost optimization for the company.
Responsibilities:
  • Administration
  • Handling the daily housekeeping and maintenance of the office premises
  • Keeping record of the Establishment Cost Payments- Electricity Bills/Telephone Bills/ Data Card Payments/etc, ensuring that the Accounts department makes the payments before the due date.
  • Ensuring that the Conference Room /Training Room allocation for webinars, seminars, trainings, and meetings is in order.
  • Organizing and managing the Cultural activities within the company.
  • Maintaining a Vendor Database and Managing all Vendors of the Company.
  • Cost management - Coordination with the Finance department for the billing & providing necessary supporting documents
  • Managing the Office boy s schedule.
  • Preparation of gross contribution sheet of a Training prior to its execution and obtaining the approval of the President-Learning Services for completion of other formalities for the Training-Travel, Stay, etc.
  • Provide support to various departments.
  • Travel desk management
  • Screening and prioritizing the mails related to Travel and hotel Bookings.
  • Make the Travel and Stay arrangements Domestic and international
  • Establishing a personal network of vendors and agencies.
  • Ensuring compliance of the Travel Policy in the reimbursement statements submitted by Professionals/ Employees and submitting the same for approval of the Department Head.
  • Knowledge of the Visa Processing, Travel insurance, Forex arrangements of employees traveling abroad.
  • Ensuring cost saving in hotel and ticket booking
  • Front office management & Accounting
  • Ensuring that the front office area is clean and presentable.
  • Keeping a proper record of materials/documents coming in and going out of office.
  • Screening and prioritizing the phone calls and redirecting it to the concerned department
  • Recording the daily attendance of Professionals & Employees
  • Preparing the Sales Invoices in co-ordination with the Delivery Team.
  • Should ensure discipline and timeliness of people & tasks.
  • Handling Petty Cash of the Company and entering the vouchers in the Tally on a weekly basis.
  • Coordinate with the Accounts department & Handle payment issuances Preparation of vouchers, and cheques and entering the same in Tally every week.
Qualifications:
  • Graduate or Post-Graduate in Commerce
  • Should have strong English communication (both verbal and written).
  • Good inter-personal communication skills.
  • Pleasing personality and willingness to listen and understand.
  • Must be committed and focused on ensuring cost control of the company.
  • Should have worked in a Corporate Environment
  • Willing to learn and innovate

Employment Type: Full Time, Permanent

Functional Areas: HR & Admin

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What people at Synergetics IT Services are saying

What Synergetics IT Services employees are saying about work life

based on 7 employees
83%
67%
60%
100%
Flexible timing
Monday to Friday
Within country
Day Shift
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Synergetics IT Services Benefits

Free Transport
Child care
Gymnasium
Cafeteria
Work From Home
Free Food +6 more
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Synergetics IT Services Mumbai Office Location

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Mumbai, Maharashtra Office
Headquarter
D-115/116 Floral Deck Plaza, Subhash Nagar, Near C-Cross Signal, MIDC, Andheri East, Mumbai 400093, Maharashtra , INDIA . Mumbai, Maharashtra
400093

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