ValGenesis - Specialist - Asset & Vendor Management (3-5 yrs)

About The Role:

- The Asset & Vendor Management Specialist is responsible for overseeing the full lifecycle of company-owned assets, with a key focus on re-counseling employees during offboarding or asset-related violations.

- The role also includes managing vendor relationships, negotiating service-level agreements, and ensuring cost-effective procurement and support services.

Key Responsibilities:

Vendor Management & Negotiations:

- Lead vendor negotiations for contracts, renewals, and pricing-ensuring competitive rates and favorable terms.

- Manage vendor relationships across categories such as IT hardware suppliers, logistics partners, AMC providers, etc.

- Evaluate vendor performance regularly against SLAs, cost benchmarks, and service quality metrics.

- Coordinate vendor onboarding, contract documentation, and compliance with procurement policies.

- Serve as a single point of contact for escalations, issue resolution, and performance disputes with vendors.

- Asset Management & Re-Counseling

- Maintain accurate records of all IT and non-IT assets issued to employees using asset tracking tools.

- Coordinate timely recovery of assets from separated employees, including follow-ups and re-counseling sessions where returns are delayed or non-compliant.

- Conduct re-counseling discussions to reinforce asset return policies and facilitate amicable closure.

- Work closely with HR and IT to align exit clearance processes with asset recovery protocols.

- Generate periodic reports on asset status, overdue returns, and recovered/non-recovered assets.

- Ensure refurbishing, reallocation, or write-off of returned equipment as per company policy.

- Office Administration Support

- Manage inventory of office supplies and coordinate timely restocking based on usage trends.

- Liaise with facility management, security, and housekeeping teams to ensure smooth daily operations.

- Support travel and accommodation arrangements for employees and visitors, as required.

- Coordinate office events, internal meetings, and logistics (venue, refreshments, equipment setup).

Required Skills & Qualifications:

- Degree in Business Administration, Operations, IT, or related field.

- 3-5 years of experience in asset management, procurement, or vendor management roles.

- Working knowledge of asset management tools (e. , Freshservice, ServiceNow, Zoho).

- Experience in vendor negotiations and contract lifecycle management.

- Strong communication and interpersonal skills to handle internal stakeholders and external vendors.

- Assertiveness and clarity in re-counseling discussions with employees.

- Exposure to IT asset lifecycle planning and AMC tracking. (Preferred)

- Familiarity with logistics coordination and return-to-vendor procedures. (Preferred)

- Experience working in mid-size or fast-paced startup environments. (Preferred)

- High level of integrity and discretion when handling company assets and sensitive employee cases.

- Problem-solving and follow-through orientation.

- Ability to balance firmness with professionalism during employee interactions.

- The Asset & Vendor Management Specialist is responsible for overseeing the full lifecycle of company-owned assets, with a key focus on re-counseling employees during offboarding or asset-related violations.

- The role also includes managing vendor relationships, negotiating service-level agreements, and ensuring cost-effective procurement and support services.

- Lead vendor negotiations for contracts, renewals, and pricing-ensuring competitive rates and favorable terms.

- Manage vendor relationships across categories such as IT hardware suppliers, logistics partners, AMC providers, etc.

- Evaluate vendor performance regularly against SLAs, cost benchmarks, and service quality metrics.

- Coordinate vendor onboarding, contract documentation, and compliance with procurement policies.

- Serve as a single point of contact for escalations, issue resolution, and performance disputes with vendors.