Administration Executive

Admin executive

Location: Andheri East (Walkable distance from Station)

Key Responsibilities:

Bills Verification:

Check that all submitted vouchers/ bills are complete, accurate, and approved.

Review attached documents (receipts, bills, travel logs) for authenticity and alignment with company policy.

Reimbursement Processing:

Validate employee reimbursement claims, especially travel-related ones.

Ensure submitted expenses match company guidelines and allowable limits.

Use of Unolo for Travel Verification:

Access Unolo to cross-check employee travel logs and routes.

Confirm that the claimed travel locations and distances match Unolos GPS records.

Verify attendance at field locations as recorded in the app.

Identify inconsistencies such as unlogged locations, deviations, or non-working days.

Discrepancy Handling:

Flag and investigate any mismatch between Unolo logs and submitted claims.

Contact employees for clarifications and request corrections if needed.

Data Entry & Record-Keeping:

Enter verified voucher details into internal systems or excel.

Maintain organized digital or physical records for audit readiness.

Policy Compliance:

Ensure all vouchers and reimbursements are in line with the companys financial and travel policies.

Keep updated with any policy changes and apply them during verification.

Reporting & Coordination:

Generate regular reports on travel claims and reimbursement trends.

Collaborate with HR, Accounts, and Operations to streamline verification processes.

Candidate with good communication and leadership quality are preferred.

Office Time: Mon to Sat 9:30 am to 6:30 pm

Regards,

Rita Boricha

Human Resource

rita.b@ambetronics.com

https://ambetronics.com/