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73 AVEVA Jobs

Executive Assistant

2-4 years

Mumbai

Executive Assistant

AVEVA

posted 21d ago

Job Description

About the job

In this role, you will be playing a pivotal role in supporting the Vice President, Market Leader India and members of the India Leadership team/s as required. This position requires an Executive Assistant with exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of administrative and executive support tasks whilst ensuring they are one step ahead of the VPs busy schedule. The Executive Assistant serves as a primary point of contact for internal and external stakeholders, manages executive schedules, coordinates meetings and events, and handles confidential information with professionalism and integrity.

Your responsibilities will include, but are not limited to:

  • Efficiently manage and prioritise calendars including scheduling meetings and appointments, assisting with travel arrangements and meeting venues. Anticipate scheduling conflicts and proactively resolve them
  • Serve as a primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and other correspondence. Draft and prepare correspondence on behalf of the VP and/or leadership team for review
  • Organize and coordinate meetings, conferences, and special events, including preparing agendas, materials, and presentations. Ensure that meeting logistics are handled smoothly, including room reservations, catering, and audiovisual equipment setup. Where required, attend meetings to record minutes and key actions
  • Manage office requirements for the Brisbane office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests.
  • Assist with onboarding new staff members and provide administrative support to other departments as needed.
  • Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas. Provide detailed itineraries and ensure that travel plans align with executive preferences and business objectives.
  • Maintain organized and up-to-date electronic and physical filing systems for VP documents, reports, and records. Ensure confidentiality and accuracy in handling sensitive information.
  • Track and reconcile executive expenses, including processing reimbursement requests, reviewing receipts, and maintaining expense reports. Coordinate with finance department as needed.
  • Assist with special projects and initiatives as assigned by the VP and/or Leadership Team, including research, data analysis, and presentation preparation. Collaborate with team members to ensure timely completion of projects.

The successful candidate will have:

  • Proven experience as an executive assistant or similar role, supporting VP-Level executives or senior management
  • A passion for administration and customer service
  • Exceptional attention to detail
  • Advanced in Microsoft Office Suite and other productivity tools.
  • Proactive nature and ability to take initiative
  • Discretion and confidentiality in handling sensitive information.
  • Strong organizational and multitasking abilities.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Professional demeanor and interpersonal skills, with the ability to interact with individuals at all levels of the organization.

Employment Type: Full Time, Permanent

Functional Areas: HR & Admin

Read full job description

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People are getting interviews at AVEVA through

(based on 19 AVEVA interviews)
Job Portal
Campus Placement
Referral
Company Website
41%
16%
11%
11%
21% candidates got the interview through other sources.
High Confidence
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What people at AVEVA are saying

What AVEVA employees are saying about work life

based on 514 employees
93%
98%
47%
100%
Flexible timing
Monday to Friday
No travel
Day Shift
View more insights

AVEVA Benefits

Submitted by Company
Work From Home
Soft Skill Training
Job Training
Health Insurance
Submitted by Employees
Work From Home
Health Insurance
Soft Skill Training
Job Training
Team Outings
Cafeteria +6 more
View more benefits

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AVEVA Mumbai Office Location

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Mumbai Office
AVEVA Information Technology India Private Limited Unit No.202, Wing A, Supreme Business Park Behind Lake Castle Hiranandani Gardens Powai Mumbai
400076

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