Executive Assistant To CEO

Roles and Responsibilities:

• Internal and external communication related to office.
• Organizing internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required.
• Ability to independently manage the office and correspond with the clients [business letters] and within the Company.
• Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities.
• Reporting directly to the CEO, the Executive Assistant provides executive support in a one- on-one working relationship.
• Good Microsoft Excel skills - candidate will be expected to keep records on excel for various administrative work and should be comfortable with the software.
• Assists with Administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Follow up regarding urgent order status & coordinating with production and packing department
• Data entry work related to exhibition
• Visiting suppliers site whenever necessary
• Filing works & maintaining marketing department files
• Export data compiling for marketing
• Tracking of client complaints & coordination with Quality Control, Production, Packing

department etc.

• Any miscellaneous office works as allocated by Head of the department.

Skills

- minimum 4 years experience being assistant to ceo / senior managemnt

- handing emails, phone calls, work schedule of ceo

- delegating tasks to team and following up progress

- extremely well organised & hard working

- willingness to work Extended hours whenever required