Executive Secretary - Mumbai

Name of the organization: AllcargoGati Ltd ( www.allcargogati.com)

Location : Mumbai (Santacruz/ Andheri).

Role Overview:

The Executive Assistant to Senior Management serves as a strategic partner and operational enabler for the leadership team. This role supports high-impact decision-making, drives cross-functional initiatives, and ensures alignment across business priorities. It requires a blend of business acumen, project management skills, and executive-level communication.

Key Responsibilities:

Strategic & Business Support:

• Collaborate with senior leaders on business planning, performance tracking, and strategic initiatives.
• Conduct market and internal research to support data-driven decision-making.
• Prepare executive-level presentations, reports, and business communications.

Project & Operations Management:

• Lead or support cross-functional projects aligned with organizational goals.
• Track progress on strategic initiatives and ensure timely execution.
• Identify process inefficiencies and recommend improvements.

Stakeholder Engagement:

• Act as a liaison between senior management and internal/external stakeholders.
• Coordinate leadership meetings, including agenda development, documentation, and follow-ups.
• Represent senior management in internal forums and external engagements when needed.

Executive Communication:

• Draft and review high-quality business correspondence and strategic documents.
• Ensure consistency and clarity in leadership messaging across channels.
• Maintain confidentiality and handle sensitive information with discretion.

Calendar & Travel Optimization:

• Manage schedules to align with strategic priorities and business outcomes.
• Coordinate travel and logistics with a focus on productivity and impact.

Qualifications:

• MBA preferred.
• 4+ years of experience supporting senior leadership in a strategic or operational capacity.
• Strong understanding of business strategy, operations, and organizational dynamics.
• Excellent communication, analytical, and interpersonal skills.
• Proficiency in business tools (e.g., Excel, PowerPoint, CRM, project management platforms).

Preferred Attributes:

• Experience in consulting, corporate strategy, or business operations.
• High emotional intelligence and executive presence.
• Ability to manage ambiguity and prioritize effectively.
• Strong judgment and decision-making capabilities.