Travel Desk Executive

Executive Admin & Travel Desk

Location: Gurugram

Organization: MSM Unify

Employment Type: Full-Time

Department: Administration

Job Overview

MSM Unify is looking for a highly organized and proactive Executive – Admin & Travel Desk to manage end-to-end office administration and travel coordination. The ideal candidate will be responsible for streamlining travel logistics, managing vendors, and supporting overall office operations while ensuring cost-efficiency and compliance with company policies.

Key Responsibilities

🗂️ Administrative Support

Schedule meetings, manage calendars, and handle executive-level correspondence.

Maintain office records, manage documentation, and support internal event logistics.

Assist with onboarding and administrative support for HR and leadership teams.

✈️ Travel Coordination

Manage domestic and international travel bookings, including flights, hotels, visas, and transport.

Ensure cost-effective travel plans while adhering to travel policies.

Handle last-minute travel changes and emergency support for traveling employees.

🤝 Vendor & Expense Management

Liaise with travel agencies, hotels, and service vendors to secure best rates.

Process travel-related invoices and employee reimbursements.

Maintain a database of preferred vendors and ensure service quality.

🏢 Office Coordination

Monitor and maintain office supplies and ensure resource availability.

Ensure confidentiality and professionalism in all administrative operations.

📊 Compliance & Reporting

Enforce travel and admin policy compliance.

Maintain accurate records and generate reports on travel expenses, policy adherence, and vendor performance.

Qualifications & Skills

Education: Bachelor's degree in Business Administration, Travel Management, or a related field.

Experience: Minimum 3 years in administration and travel coordination.

Skills:

Proficient in MS Office (Excel, Word, PowerPoint, Outlook)

Familiar with travel management software/tools

Strong communication, multitasking, and negotiation skills

Attention to detail and ability to handle sensitive matters with confidentiality