Purchase and Stores Executive- Special Process

Job Title: Purchase and Stores Executive - Special Process

Job Description:
The Purchase and Stores Executive - Special Process is responsible for managing the acquisition of materials and supplies necessary for company operations, specifically focusing on specialized processes. This role involves overseeing inventory management, vendor relations, and ensuring compliance with company policies and industry regulations. The executive will work closely with various departments to understand their procurement needs, negotiate with suppliers to secure favorable terms, and maintain accurate records of inventory and purchasing activities.

Key Responsibilities:
1. Manage purchasing activities for special processes, ensuring that materials and supplies are procured in a timely and cost-effective manner.
2. Develop and maintain relationships with suppliers and vendors to secure the best prices and quality of materials.
3. Collaborate with internal departments to identify procurement needs and align purchasing strategies with organizational goals.
4. Monitor inventory levels, conduct regular stock assessments, and implement inventory control measures to minimize waste and stockouts.
5. Prepare and submit purchase orders, track order status, and resolve any discrepancies or issues with suppliers.
6. Ensure compliance with company policies, procedures, and regulatory requirements related to purchasing and inventory management.
7. Analyze market trends and pricing to make informed decisions on procurement strategies.
8. Maintain accurate records of purchasing activities and inventory levels, generating reports as required.

Skills and Tools Required:
1. Strong negotiation and communication skills to effectively liaise with suppliers and internal stakeholders.
2. Proficient in inventory management and purchasing software tools.
3. Knowledge of supply chain management processes and best practices.
4. Analytical skills to assess vendor performance and market trends.
5. Attention to detail for managing inventory records and purchase documentation.
6. Ability to multitask and prioritize workload in a fast-paced environment.
7. Strong organizational skills to manage multiple purchasing projects simultaneously.
8. Familiarity with relevant regulations and compliance standards in procurement processes.

Education and Experience:
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Previous experience in purchasing, inventory management, or a related role, preferably in a manufacturing or industrial environment.
- Certification in supply chain management or procurement is a plus.

This role offers an opportunity to contribute to the efficiency and effectiveness of the organization's supply chain operations, fostering a dynamic and collaborative work environment.

Role

• Identify, source, and procure daily-use shop floor consumables such as abrasives, cutting tools, adhesives, tapes, gloves, sealants, PPE, chemicals, and lubricants required for aerospace production and maintenance activities.
• Maintain minimum stock levels for critical consumables and ensure uninterrupted supply through timely procurement and reorder alerts.
• Work closely with maintenance and production teams to forecast consumables consumption and plan purchases accordingly.

• Strong understanding of aerospace-grade consumables.
• Technical ability to read part specifications and vendor catalogs
• Familiarity with procurement modules in ERP systems (SAP)
• Knowledge of safety and shelf-life requirements for aerospace consumables
• Effective communication and coordination with internal departments and suppliers

• Evaluate and develop alternate suppliers for cost-effectiveness and risk mitigation.
• Ensure procurement complies with aerospace safety and MSDS (Material Safety Data Sheet) requirements, especially for chemicals.
• Maintain accurate procurement records in ERP or manual systems, including PO logs, delivery follow-ups, and inspection status.
• Generate reports on monthly/quarterly consumption, purchase spend analysis, and supplier performance.
• Ensure compliance with internal procurement policies, audit requirements, and quality system procedures (AS9100, ISO 9001).