The Guardians Real Estate Advisory - Payroll Officer (5-7 yrs)

Key Responsibilities:

- Maintain accurate monthly attendance registers for all employees.

- Proactively inform the Operations team regarding employees exceeding 5 days of Loss of Pay (LOP).

- Process timely and accurate monthly payroll for permanent employees.

- Verify payroll inputs and attendance records for consultants.

- Manage salary holds for exited and resigned employees according to company policy and role requirements.

- Generate actuarial valuation reports (e.g., Leave Balance & Gratuity provisions).

- Handle monthly Full and Final (F&F) settlements, ensuring all exit formalities are completed.

- Process monthly employee reimbursements accurately.

- Manage annual or periodic bonus payouts.

Taxation & Compliance:

- Update Provident Fund (PF), Employee State Insurance (ESIC), and Professional Tax (PT) statuses for new joiners in the HRIS (Darwinbox).

- Ensure UAN and ESIC numbers are updated for all new joiners.

- Coordinate with consultants, providing new joiner data and required compliance forms.

- Initiate and manage the collection of declaration forms for new joiners.

- Follow up annually with vendors to ensure timely filing of compliance returns related to Maternity Benefit Act, POSH, and Shops & Establishment Act.

- Manage the annual Income Tax declaration process, including opening the declaration window and verifying Proof of Investment (POI) submissions (typically in January).

Darwinbox (HRIS) Management:

- Create and manage site setups and geofencing configurations within Darwinbox.

- Maintain and update organizational structures including Designations, Departments, and Cost Centres in the system.

- Update and implement HR policies within the Darwinbox system.

- Manage the employee separation process in the system, including approvals and updating necessary forms.

Reporting & Analysis:

- Prepare and submit weekly HR & Operations MIS reports.

- Generate monthly zone-wise Profit & Loss (P&L) reports related to HR costs.

- Perform quarterly data reconciliation between HRIS (Darwinbox) and Accounts (Tally).

- Prepare ad-hoc MIS and reports as required by Management, CXOs, or Business Heads.

Other Responsibilities:

- Maintain and update the Performance Management System (PMS) master data.

- Issue PMS-related letters and documents as required.

- Handle employment verification requests for ex-employees.

Required Qualifications:

- Bachelor's/ master Degree (Any Graduate).

- Minimum of 5 years of hands-on experience specifically in Payroll processing and HR Operations.

- Strong understanding of Indian payroll, statutory compliance (PF, ESIC, PT, Gratuity, Maternity Benefit Act), and taxation.

- Experience working with HRIS/Payroll software.

- Proficiency in MS Excel for data analysis and reporting.

- Excellent attention to detail and accuracy.

- Strong organizational and time management skills.

Preferred Qualifications:

- Hands-on experience with Darwinbox HRIS is highly preferred.

- Experience in the Real Estate or Co-working industry is a plus.