Admin Officer - The Pratha Pre-school, Sector 31, Gurugram

The Pratha Pre-school at Sector 31, Gurugram invites smart, energetic and creative professionals to be a part of its family. We are looking for someone who can initiate, develop and be a part of our quest for excellence in holistic education. To provide effective, dynamic and inspirational leadership in order that every child is able to fulfil their true potential. The role primarily focuses on:-

Roles & Responsibilities:-

Parent communication

• Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
• To send transport related messages reach in time.

Transport Management

• To make sure that school buses / cabs follow time schedule
• Transport route management
• Managing transport related operations in Shri Connect
• To make sure that all parent transport related queries are addressed properly
• To ensure safety of the children in school transport
• To train the school drivers periodically on traffic rules, children safety
• To ensure bus duty rooster for staff / support staff is followed

Canteen Management

• Ensure hygiene conditions in the school canteen
• Set up required systems and processes to ensure that there are not food related hazards
• Coordinate with the canteen vendor on daily basis to ensure delivery of food in time
• Set up a canteen committee as a core team member and supervise its functioning
• Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality

Event Management

• Oversee administrative arrangements for all school events
• Coordinate with the concerned agencies to ensure that arrangements are done on time
• Manage school trips and related arrangements
• Stay back in the school during night outs

Procurement

• Handle running and capex purchases
• Ensure timely collation of requirements to enable timely purchase
• Manage purchase related inventory
• Ensure proper distribution of purchase inventory based on school needs

Vendor negotiation and Management

• Ensure proper rates through vendors by proper negotiations
• Ensure timely payments to vendors
• Ensure timely deliver from the vendors

Housekeeping

• To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean
• Stock maintenance of house-keeping items
• Allocation of house-keeping items to support staff
• Procurement of house-keeping items

Contractual Staff Management

• Dealing with security guards and cab drivers
• Dealing with contractors for maids, drivers and guards
• Ensure availability of support staff in the premises by coordinating proactively with the vendor
• Ensure statutory compliances, related to contractual staff, through the vendor
• Leave management of support staff
• Ensure increase / decrease in number of support staff on campus based on school needs

Repairs and Maintenance

• To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related
• Plumbing
• Diesel and water
• Electricity related
• Horticulture
• Furniture
• Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs

Experience: Minimum 1 year as an Admin in a reputed Preschool.

Qualification: Graduate, Post Graduate.

Key Skills:

• Good Communication and Interpersonal Skills
• Timely planning and execution of duties
• Co-ordination and management skills
• Resourceful

FEMALE CANDIDATES ONLY