Sourcing Officer - Vendor Management

Reporting To: Vendor Manager

Operating Group: GJ Sourcing

Level: L3 / L4

Age Group: 25\u201335 years

Education: Graduate & above

Relevant Experience: 5-8 years

Role Overview

The Vendor Coordinator will be responsible for day-to-day coordination with vendors, addressing operational queries, and driving continuous improvement in vendor performance. This role demands proactive communication, strong analytical skills, and the ability to manage multiple stakeholders and deliverables.

Key Responsibilities & Expected Outcomes

1. Delivery Alignment (100%)

• Plan and track vendor capacity to meet delivery timelines.
• Monitor and review order alignment status regularly.
• Ensure timely resolution of vendor and internal queries.

2. Vendor Performance Improvement

• Prepare and analyse MIS reports to assess vendor performance.
• Drive initiatives to reduce lead time and inventory holding days.
• Work toward elevating vendor ratings to A+ grade.
• Conduct quarterly performance reviews with vendors.

3. New Design Coordination

• Identify and allocate new designs to appropriate vendors.
• Monitor progress and status of new design development.
• Coordinate VPIM (Vendor Product Introductory Meet) and NPIM (New Product Introductory Meet).
• Facilitate seamless conversion of prototypes to bulk production.

4. Vendor Support & Operations

• Circulate daily MIS and operational updates.
• Ensure timely allocation of metal, packing materials, findings, etc.
• Provide end-to-end support for query resolution and inwarding process.

Skills & Competencies

• Strong coordination and communication skills
• Analytical mindset with proficiency in Excel and MIS reporting
• Ability to handle multiple priorities and work under pressure
• Vendor management and negotiation skills
• Detail-oriented and process-driven