Company Secretary

Location: Mumbai, Vile Parle

Industry: Manufacturing Acoustic Products

Reporting To: Managing Director / Board of Directors
Employment Type: Full-Time

Job Summary:

We are looking for a qualified and proactive Company Secretary (CS) to manage our corporate compliance, governance, and legal functions, with added responsibility for overseeing import-export regulatory adherence. The ideal candidate will have experience in the manufacturing industry and be well-versed in both domestic legal frameworks and international trade compliance requirements, particularly in relation to acoustic products and materials.

Key Responsibilities:

1. Statutory Compliance & Corporate Governance

• Ensure compliance with the Companies Act, 2013, and other applicable laws.
• Maintain statutory registers, records, and complete periodic filings with the Ministry of Corporate Affairs (MCA).
• Schedule, organize, and document Board Meetings, Annual General Meetings (AGMs), and Committee meetings.
• Act as a liaison between the company and external regulatory bodies such as ROC and MCA.

2. Legal & Secretarial Advisory

• Provide legal guidance on corporate and operational matters.
• Draft and review contracts, agreements, NDAs, and other legal documents.
• Coordinate with external legal advisors on disputes, litigation, and intellectual property issues.

3. Import-Export Compliance

• Ensure adherence to DGFT (Directorate General of Foreign Trade) guidelines, FEMA regulations, and Customs Act provisions.
• Manage and renew licenses such as IEC (Import Export Code), RCMC, and other required trade documentation.
• Maintain compliance with export incentives, duty drawback claims, and relevant schemes under FTP (Foreign Trade Policy).
• Liaise with customs authorities, freight forwarders, and logistics teams for smooth import-export operations.
• Monitor and update on changes in international trade compliance regulations affecting acoustic materials or technology.

4. Internal Controls & Risk Management

• Assist in the development and enforcement of internal compliance controls and company policies.
• Ensure secure documentation of sensitive corporate records and intellectual property.
• Support internal audits and participate in risk assessment exercises.

5. Shareholder & Stakeholder Communication

• Maintain accurate shareholder records and facilitate issue or transfer of shares.
• Coordinate with auditors, stakeholders, and financial institutions as needed.
• Support in equity transactions, funding processes, and investor relations documentation.

6. Industry-Specific Compliance (Manufacturing Acoustics)

• Support certifications such as ISO, BIS, and environmental clearances for acoustic product manufacturing.
• Ensure compliance with Factory Act, labor laws, and EHS (Environment, Health & Safety) requirements.

Qualifications:

• Qualified Company Secretary (Member of ICSI).
• Bachelors degree in Commerce, Law, or a related field; LLB is an advantage.
• 06 months -1 years of experience, preferably in a manufacturing and/or export-oriented company.

Skills & Attributes:

• Strong understanding of company law, import-export laws, and trade policy.
• Attention to detail with excellent organizational and documentation skills.
• Good communication skills and ability to work with cross-functional teams.
• Proficient with MCA21 portal, DGFT systems, and trade documentation platforms.

*Looking for Immediate Joiners*