Admin Executive

Experience :1 year

Job Profile:
Front face to ward Customer / Employ / Management
To arrange and coordinate meetings & conference / seminar / Training - internal or external and to coordinate essential hospitality for visitors as required
To workout tour itinerary & manage Flight / Train / Bus / Hotel bookings as required
To coordinate housekeeping, Security system, greenery and pantry facilities and to maintain consumables for the same.
Maintaining office infrastructure & Assets.
Ensure that office opens on time , preparing salary statement. To coordinate general notice etc.
Keeping Track of Insurances and ensuring timely renewals.
General Data entry and Admin work as required
Ensuring timely filing of taxes and confirming for all types of taxes & statutory liabilities like GSTx, TDS, Professional Tax, Custom Duty etc.
Ensuring the timely payments of electricity bill of office & store, telephone/ mobile bills and the rental part of products & property.
Keeping Track of EMDs and Security Deposits and ensuring timely receiving back.
To manage Cash and site expense, payment / advance processing, payment follow up & reminder with staff, customer and vendors, to settle and / or resolve accounting discrepancies and irregularities in accordance with company procedures and policies in line with the ARC / PO / WO etc.
To support on priority for tender based queries and related information, documentation etc. and review of e-Mails or related action
Salary calculation, Salary preparation and Salary based clarifications, if any
Settlement of final accounts for Employees / Vendors / Clients as required
Banking work, To ensure financial records are maintained in compliance with accepted policies & procedures
To File documents and perform other routine clerical tasks as assigned
To maintain variety of standard office machines like EPABX / KTS, PC, Fax, Shredding machine,
Photocopy machine, Card scanner, Printer etc.
Cost effective dispatch & Courier with proper Register
Maintain store & stock.
Maintaining complain register and allocation of complains to engineer.
Maintain track/stock of repairing / replacement material.
To communicate with the consultants/ recruiting services for new vacancies as per company requirement.
Arrange the interviews and all other related requirements (timings, sitting arrangements, forms , etc..)
Call the short-listed candidates for final interview.
Complete the documentation process.

Qualification: B. Com/ Diploma in Electronics & Communication/BE in Electronics & Communication