Assistant Manager Accounts Payable

Job Overview:

We are seeking a detail-oriented and proactive Assistant Manager - Accounts Payables to join our finance team. The ideal candidate will have a strong background in accounts payable functions, financial reconciliation, and payment processing. As an Assistant Manager, you will oversee the accurate and timely processing of invoices, maintain relationships with suppliers, and ensure the team meets payment deadlines in accordance with company policies. The role will also involve reporting, reconciliation, and supervising junior staff to ensure smooth operations.

Key Responsibilities:

Accounts Payable Management:

• Manage the full cycle of accounts payable, including invoice verification, payment processing, and maintaining supplier records.
• Ensure payments are made within the defined credit period as per agreed terms and conditions.
• Review and authorize payments to suppliers, ensuring accuracy and timely processing.

Vendor Reconciliation & Reporting:

• Maintain supplier-wise reconciliation and ensure accurate aging control of outstanding balances.
• Prepare and submit monthly payables reports, including aging reconciliation status to the management team.

Team & Process Management:

• Supervise and train junior accounts payable staff, providing guidance and building a strong AP team.
• Identify discrepancies or issues in the payment process and proactively resolve them.
• Ensure the team adheres to company policies, follows defined procedures, and meets payment deadlines.

Vendor Relationships:

• Liaise with vendors to resolve queries, track outstanding balances, and ensure good supplier relationships are maintained.
• Work closely with suppliers to ensure accuracy in invoicing and timely resolution of disputes.

Ad-Hoc Responsibilities:

• Assist with periodic audits or internal checks as required.
• Provide ad-hoc financial analysis, reporting, and support to the finance team.

Qualifications:

Educational Qualifications:

• Essential: CA / MCOM Finance

Certifications/Training:

• Proficient in ERP systems (preferably Oracle)
• Financial Modelling Skills
• Advanced Excel skills (Pivot Tables, VLOOKUP, Formulas)

Experience:

• Minimum 2-4 years of post-qualification experience in Accounts Payables or a related financial function.
• Good understanding of accounting principles and practices, particularly in accounts payable.
• Experience with vendor reconciliation, aging control, and payment processing.

Key Skills & Competencies:

• Strong understanding of accounts payable functions and financial practices.
• High attention to detail and accuracy.
• Ability to work under pressure to meet tight deadlines.
• Strong communication skills, both written and verbal.
• Leadership and team-building capabilities.
• Problem-solving skills and ability to handle discrepancies.
• Proficiency in Microsoft Excel and ERP systems (Oracle).

Behavioral Traits:

• Proactive with a solution-oriented mindset.
• Strong organizational skills and ability to prioritize tasks effectively.
• Ability to work collaboratively within a team and with external stakeholders.
• Demonstrates integrity, responsibility, and professionalism.