Executive Assistant

Responsibilities:

• Manage and maintain the Directors calendar, including scheduling internal and external meetings, appointments, and travel.
• Prepare high-quality documents, presentations, reports, and correspondence on behalf of the Director.
• Screen emails, calls, and inquiries, responding on behalf of the Director where appropriate.
• Coordinate logistics for meetings, including agenda preparation, minutes, and follow-up actions.
• Liaise with internal teams and external stakeholders to ensure timely communication and task completion.
• Assist in project tracking, departmental planning, and performance reporting.
• Handle confidential information with integrity and discretion.
• Support in the preparation and coordination of board or leadership meetings as needed.
• Manage expense reporting, invoice processing, and budgeting tasks related to the Director’s office.
• Take initiative to improve administrative processes and support efficiency in the Director’s workflow.

Qualifications & Skills:

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Teams, Google Workspace).
• Strong attention to detail and ability to prioritize in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Professional demeanour, with the ability to interact effectively with stakeholders at all levels.Role & responsibilities

Preferred candidate profile