Executive Assistant To Director

Position Title: Executive Assistant to Director Location: Mumbai, Andheri Reporting To: Director International and Domestic Business Experience: 3–6 years in Executive Assistance, Sales Coordination, or similar roles Position Overview This position serves as a strategic support to the Director responsible for both international and domestic business operations. The Executive Assistant (EA) plays a pivotal role in ensuring smooth day-to-day functioning, supporting communication, data management, cross-functional coordination, and high-level client engagement. The ideal candidate brings a blend of administrative precision, business acumen, and interpersonal savvy, enabling the Director to focus on core business priorities. Key Responsibilities 1. Calendar & Schedule Management • Manage and optimize complex calendars including meetings, reviews, and appointments across time zones • Coordinate internal and external engagements, ensuring schedule alignment and time efficiency 2. Communication & Correspondence • Draft, proofread, and manage internal and external communications with professionalism and clarity • Serve as the first point of contact for stakeholders on behalf of the Director 3. Sales Reporting & CRM Support • Prepare and maintain sales reports, trackers, and dashboards in coordination with Sales Ops and MIS • Ensure timely updates and data accuracy on CRM platforms 4. Travel & Logistics Coordination • Organize domestic and international travel itineraries, visas, accommodations, and local transportation • Manage meeting logistics including venue coordination, tech setups, and follow-up actions 5. Client & Distributor Management Support • Assist in maintaining and nurturing key client and distributor relationships through documentation, regular follow-ups, and communication tracking 6. Cross-Functional Coordination • Liaise with production, logistics, and design teams for order status updates, delivery timelines, and internal alignment • Ensure timely communication of any escalations or pending actions 7. Document & File Management • Maintain confidential files, contracts, business documents, and presentations in an organized and secure system 8. Event & Trade Show Support • Provide coordination and planning support for trade shows, exhibitions, client visits, and internal events • Assist in compiling event materials, managing schedules, and logistical follow-ups 9. Task & Project Monitoring • Track key action items, follow through on deadlines, and ensure completion of tasks assigned to internal and external stakeholders 10. Market Research & Ad Hoc Projects • Conduct research on market trends, competitors, or clients as directed • Support special business development or operational projects as needed Key Competencies Required • Strong organizational and multitasking skills • Excellent communication and presentation abilities • Proficient in MS Office (Excel, PowerPoint, Outlook) and CRM systems • Ability to handle confidential information with discretion • High ownership mindset with strong follow-through and attention to detail • Comfort in working across time zones and supporting travel-heavy roles Diversity, Equity & Inclusion at Kama Jewelry At Kama Jewelry, we are committed to building a workplace that reflects the rich diversity of the world around us. We believe in equal opportunity and strive to create an inclusive environment where every voice is heard and respected. Our culture promotes respect, dignity, and fairness, encouraging individuals to bring their authentic selves to work. We value different perspectives and backgrounds as essential to innovation, collaboration, and sustained business success.