HR Specialist

Job Summary:

The HR Specialist will be responsible for supporting the day-to-day HR functions including recruitment, onboarding, employee relations, attendance and payroll management, statutory compliance, and performance management in line with the company's policies and applicable labor laws. This role is crucial in ensuring smooth HR operations and fostering a healthy workplace culture within the food industry setting.

Key Responsibilities:

1. Recruitment & Onboarding

• Manage end-to-end recruitment process for operational, production, and support roles.
• Coordinate with department heads to understand manpower requirements.
• Schedule and conduct interviews, reference checks, and background verifications.
• Organize onboarding programs for new hires including documentation, induction, and orientation.

2. Attendance, Payroll & HR Operations

• Monitor attendance and leave records of staff through HRMS or manual registers.
• Coordinate with the payroll team to ensure accurate and timely salary processing.
• Maintain employee records including contracts, ID proofs, and statutory documents.

3. Statutory Compliance

• Ensure timely remittance and filing of PF, ESI, gratuity, and other labor law-related compliances.
• Maintain liaison with labor consultants and government departments when required.
• Handle labor inspections and audits.

4. Employee Engagement & Relations

• Assist in implementing employee welfare activities, team-building events, and recognition programs.
• Address employee grievances and escalate issues when necessary.
• Promote open communication and a positive work environment.

5. Performance Management

• Assist in the implementation and monitoring of KRAs/KPIs.
• Support the performance appraisal process (half-yearly/yearly).
• Provide reports and insights on employee performance and development needs.

6. Training & Development

• Identify skill gaps and coordinate internal/external training programs.
• Maintain training records and feedback reports.

Key Requirements:

• Education: Bachelors/Masters degree in Human Resources, Business Administration, or related field.
• Experience: 2–4 years in an HR generalist role, preferably in the food/FMCG/manufacturing sector.
• Skills:
• Good knowledge of labor laws applicable in Kerala.
• Hands-on experience with HR software (Zoho, GreytHR, or equivalent).
• Strong interpersonal and communication skills (English, Malayalam and Hindi).
• Ability to multitask, maintain confidentiality, and solve problems effectively.

Preferred Qualities:

• Prior experience in a food processing or manufacturing unit.
• Familiarity with ISO, HACCP, or food safety-related HR documentation.
• Knowledge of local labor market and recruitment sources