HR Specialist-Malaysia

We are looking for a highly organized and detail-oriented HR Executive to manage and support the human resources and payroll functions for our Malaysia branch from India. The ideal candidate must have prior experience or be comfortable handling Malaysian payroll, statutory contributions, and compliance matters while ensuring smooth HR operations.

Key Responsibilities:

Prepare and release employment offer letters and appointment contracts for Malaysia-based hires in coordination with local legal and compliance requirements.

Process monthly payroll accurately for Malaysia-based employees in coordination with local payroll vendors or finance teams.

Maintain payroll records, prepare monthly reports, and manage audits as required.

Facilitate virtual onboarding process, ensure all pre-employment documentation and compliance checks are in place.

Manage employee data, contracts, and maintain accurate HR records.

Support offboarding procedures including full and final settlement and exit interviews.

Act as the first point of contact for Malaysia-based employees for all HR-related queries.

Liaise between Malaysia branch and Indian HQ for HR and administrative matters.

Prepare HR dashboards and payroll reports for management.

Collaborate with local consultants, auditors, and legal teams in Malaysia as needed.

Strong communication and collaboration skills across geographies.

Proficient in MS Excel, HRIS/HRMS systems, and payroll software.

Detail-oriented, proactive, and capable of handling sensitive information with integrity.