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8 Rexman Jobs
Virtual Executive Assistant (EA To CEO | Director)
Rexman
posted 3+ weeks ago
Job Role Insights
Key skills for the job
Job Description
- We are looking for experienced Executive Assistants for our clients who all are Digital Marketing, Web Services & IT Agencies in the USA.
- This is a front-row seat with the co-founders of leading international Digital Marketing, Web Services & IT Agencies. If you are not excited about this fact then dont apply!
- Provide administrative support to the board of directors.
- Extensive scheduling and calendar coordination. Task management inside ClickUp.
- Coordinate special projects like team-building activities, and all-hands meetings.
- Fully manage the Executive s social media profiles like LinkedIn, Instagram, and Facebook by creating posts, and stories and replying to any important messages and notifications.
- Maintain google sheets for the board of directors.
- Process business expense reimbursement requests, and invoices.
Job Responsibilities:
- Experience interacting with customers and staff at all levels in a fast-paced, high-pressure environment, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
- Exceedingly well organized and detailed oriented; enjoys administrative challenges.
- The ability to handle frequent interruptions, change priorities, and remain flexible, continually improve the administrative process for great efficiency.
- Experience in project management dealing with multiple tasks, timelines, and deadlines
- Highly proficient in analysis, problem-solving, and decision-making skills.
- Expert-level writing and verbal communications skills with strong judgment.
- Excellent calendar management skills, including coordination of complex executive meetings; experience scheduling travel arrangements.
Experience & Skills:
- High level of trust, discretion, and drive ownership.
- Ability to synthesize information and create reports.
- EA has "ear-to-the-ground" among staff and can sense morale issues if they arise.
- Able to work on your own initiative in a dynamic and challenging environment.
- Ability to demonstrate initiative and honed organizational skills.
- Strong knowledge of MS Office skills - Word, Excel, Outlook, Microsoft Teams, and PowerPoint.
Infrastructure Required:
- Uninterrupted quiet workspace with a comfortable, table, chair, and clean backdrops.
- A fast computer, The camera on at Zoom calls all the time, 15MB internet connection.
- Business casual every day. UPS or Generator Backup (If Required).
Employment Type: Full Time, Permanent
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