PROCUREMENT MANAGER (CIVIL CONSTRUCTION)

Job Responsibilities and Duties

Strategic Duties

Establish procurement strategies for acquisition, receiving, and tracking of project materials with Construction management that optimize quality, cost, and timely delivery criteria. Work collaboratively with Construction management and the Design team to coordinate supplier selection, credit, and terms, track supplier performance standards, and conduct the ongoing evaluation. Collaborate with management in the negotiation of contracts and lines of credit with suppliers and subcontractors.

General Administrative Duties

Conducts periodic meetings with subordinates to ensure that priorities are clear and the workflow is running smoothly as per agreed plans at the beginning of each year Prepares periodic reports regarding the department activities and achievements to be submitted to the Logistics Manager on monthly basis or when required Identifies human resources requirements for the department according to human resources planning best practices and market norms Recommends appropriate development and training plans for subordinates and evaluating their effectiveness through monitoring the results delivered and employee s performance Carries out performance appraisals for subordinates according to the planned schedules and recommending necessary actions as per the adopted procedures Assigns a coverage person to carry out the responsibilities of the position whenever the need arises such as travel, out of office for personal or business need Performing other duties related to the job as assigned by the Logistics Manager

Technical Duties

Prepare, maintain and review purchasing records, produce management reports, track the status of requisitions, contracts, and orders, approve bills for payment, calculate the cost of orders, assign invoices to the appropriate accounts, and monitor in-house inventory transfer for project consumption. The procurement manager also determines if inventory quantities for commonly used items are sufficient for the needs of the company and orders more supplies as needed. Conduct research via the Internet, catalogs, trade publications, and trade shows to identify potential suppliers. Interview prospective suppliers either face-to-face or over the phone to determine prices, discounts, terms, etc. Create spreadsheets with vendor product or service comparisons of prospective suppliers to support management decisions Prepare, maintain and review purchasing files and records, price lists, the status of requisitions, contracts, and orders, locate suppliers, approve bills for payment, monitor subcontractor performance, calculate the cost of orders, ensure invoices are charged to the appropriate accounts and monitor inventory transfer forms for bookkeeping records.