Administration Executive

Position Title: Admin Executive (Male candidates only)

Organization /Function: Responsible for Administration functions

Years of experience1 to 3 years

Relevant Experience: 1-3 years of experience in Administration with focus on facility management and transport

Educational Qualification: Any graduation from a recognized college or university

Company Overview:
Stratogent provides managed services for on-premise and cloud hosted infrastructure. Our customers are large or mid-sized corporations, predominantly in USA. We were founded in 2005 and operate out of Silicon Valley and Bangalore.

Customers entrust the 24x7 monitoring and management of their entire infrastructure stack to Stratogent so they can focus on the application functionality or business level projects. Stratogent is among the few managed service providers with true hybrid cloud expertise. Customers ask us to extend or migrate their infrastructures between datacenters, AWS, Azure cloud as well as Office 365. We wrap the compute-storage-network platform with our monitoring, backup and security operations services that cover all the 24x7 requirements of running an enterprise grade application.

Job description:

• End to end Facility Management
• Managing House Keeping, Transportation and Security Services
• Managing Food Vendors, Food Committee
• Visitor / Guest Management
• Inventory management
• Travel arrangements and Hotel Reservation
• Taking care of inbound and outbound couriers
• Taking care of bills and purchase orders
• Vendor Management
• Coordinating with Banks, Government officials and local authority as necessary

Business Relationships:

• To build, develop and maintain relationship with the employees and Senior Managers for efficient facilities management

Must-have Skills:

• Knowledge and working experience with organizations providing 24/7 Services
• Hands on experience in managing facilities and transport
• Managing inhouse parking facility
• Technical knowledge of Electrical, Generator & Plumbing works
• Working experience of managing food supply vendors, collecting feedback from employees and smooth management of food supply
• Vendor management
• Good Written and Verbal Communication skills
• Good computer skills including Microsoft Office and internet research

Good-to-have-skills

• Hands on experience on Visa processing & Travel arrangements
• Transport facility co-ordination
• Technology knowledge – Ability to understand technology and to keep abreast of technology trends of the company.

Responsibilities

• Work with compliance vendor for regular audit, support with all required tasks related to SOC2 audit, interacting with service provider to make sure all facility related to tasks
• Facilitating, coordinating with various stake holders, Employees, Consulate and US-HR and Admin Team for successful completion of Visa and travel activity
• Review CCTV camera recordings and provide regular report to the manager
• Willingness to actively participate in other functions of Business Operations as and when guided by the Senior Manager
• Managing housekeeping and security
• Maintaining of proper seating arrangements in the floor and reception
• Ensure office is cleaned and well maintained.
• Coordinate with accounts dept for deposit of cheques and cash deposit, cash withdraw if any
• Prepare regular reports on expenses and office budgets
• Check the Stationery, Housekeeping materials, Medicine availability, and maintain stock update and send requirements to the head
• Vendor management and new vendor searching
• Housekeeping, Security attendance cross checking including time and signature.
• Reception handling, Maintain and update company vendor databases
• Answer queries by employees related to facilities and vendors
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations