StuCred - Company Secretary (3-4 yrs)

About

We are seeking a highly competent and detail-oriented Company Secretary (CS) for a Non-Banking Financial Company (NBFC) to manage corporate governance, board & committee meetings, and ensure regulatory compliance with RBI, ROC, SEBI, and BSE/NSE.

The ideal candidate should have experience in handling secretarial functions and ensuring adherence to NBFC-specific regulations.

Key Responsibilities

Board & Committee Meetings:

- Organize and conduct Board and Committee Meetings in compliance with statutory guidelines.

- Prepare and circulate agendas, notices, and board meeting materials well in advance.

- Record and draft Minutes of Meetings (MoM) and track follow-up action items.

- Coordinate with Directors and Key Managerial Personnel (KMPs) to schedule and manage board meetings.

- Ensure timely dispatch of board meeting materials and compliance with listing regulations.

Regulatory Compliance and Filings

- Ensure timely filing of statutory documents and reports with regulatory authorities including ROC, RBI, SEBI, and Stock Exchanges (BSE/NSE).

- Handle RBI, SEBI, MCA, BSE filings.

- Ensure compliance with RBI Master Directions, NBFC regulations, SEBI LODR and other applicable laws.

- Coordinate with auditors, internal teams, and regulatory authorities for inspections, audits, and regulatory compliance.

- Manage statutory registers and ensure timely updation of records as per the Companies Act, 2013 and NBFC regulations.

Documentation & Coordination:

- Prepare and manage documentation related to meetings, resolutions, board approvals, and internal policies.

- Follow up with internal and external stakeholders to obtain necessary approvals and supporting documents.

- Coordinate with regulatory authorities including RBI, SEBI, ROC, Stock Exchanges, and Credit Information Companies (CICs) for necessary approvals and disclosures.

- Ensure adherence to NBFC-specific regulatory guidelines issued by RBI from time to time.

- Collaborate with the internal Secretarial and Compliance Team for smooth documentation and reporting processes.

Statutory Registers & Records Maintenance:

- Maintain and regularly update Statutory Registers like Register of Members, Register of Charges, Register of Directors and KMP, Register of Share Transfers, etc.

- Ensure proper documentation and filing of Board Resolutions, Shareholder Resolutions, and General Meeting Documents.

- Safeguard and maintain important company documents including Incorporation Certificates, MOA, AOA, Share Certificates, and other statutory documents.

- Ensure timely record-keeping and periodic updates for all statutory registers as per the Companies Act and NBFC Compliance Framework.

Grievance Redressal & Compliance Coordination:

- Support the Nodal Officer and Head of Compliance in ensuring seamless compliance with RBI's Grievance Redressal Mechanism.

- Monitor and coordinate with the Nodal Officer for addressing customer complaints raised via RBI CMS, Consumer Forums, or Ombudsman.

- Prepare and submit detailed compliance reports to RBI, SEBI, and Stock Exchanges.
- the Company's website disclosures are accurate and up-to-date as per regulatory Qualified Company Secretary (CS) from ICSI having valid membership number 3-4 years of post-membership experience in a listed company. 1-2 years of experience in an NBFC or financial services company is mandatory.

Strong Knowledge Of

- Companies Act, 2013.

- SEBI (LODR) Regulations.

- RBI Master Directions for NBFCs.

- Stock Exchange Compliance.

- Excellent drafting, communication, and coordination skills.

What We're Looking For

- Sharp and Proactive Professional with a deep understanding of RBI and SEBI Compliances.

- Strong ability to manage Board Meetings, Regulatory Filings, and NBFC Compliances.

- Ability to coordinate with auditors, regulators, and stakeholders with a compliance-focused approach.

- Excellent team player who can work directly under the Head CS and collaborate with internal teams.