Executive Assistant To Director

*****Executive Assistant to Director*****

*****Immediate Joiners Preferred*****

*****Pune Candidates Preferred*****

**Job Overview**

We are seeking a dedicated and detail-oriented Executive Assistant to support the Director of a

pioneering organization in the jewelry industry. The ideal candidate will demonstrate dependability,

discipline, and proactive initiative, capable of managing cross-functional initiatives, high-priority

coordination, and strategic operations with excellence.

In this role, you will work closely with the founder and core team to identify new business opportunities,

accelerate growth strategies, and contribute to innovative product and brand development. Your

responsibilities will include assisting with launching new collections, exploring untapped markets, and

enhancing the customer experience playing a crucial part in shaping the future trajectory of this

dynamic brand.

Responsibilities

1. Cross-Functional Execution & Coordination

• Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
• Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
• Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark
• filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
• Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
• trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
• Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
• Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

2. Executive Assistance & Administrative Support

• Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
• and appointments.
• Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
• Communication Support: Draft, respond to, and manage email communication and
• document follow-ups.
• Documentation & Slides: Create high-quality presentations, strategic notes, and
• meeting summaries.

Key Skills and Competencies

• Excellent project coordination and follow-up ability
• Strong written and verbal communication in English and Hindi
• Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
• Proficiency in Excel, presentation tools, and digital communication platforms
• High ownership mindset with proactive problem-solving

Qualification

• Proven experience as an Executive Assistant or similar role, ideally supporting
• senior leadership.
• Excellent organizational, communication, and interpersonal skills.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and maintain a high level of accuracy and attention
• to detail.
• Discretion and confidentiality are essential.

Technology Proficiency (Expected):

• Project Management Tools: ClickUp, JIRA, Notion (or equivalent)
• Office Tools: Microsoft Suite, Google Workspace
• Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet
• AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation)
• Design Tools: Canva, Figma (for basic review and coordination)

Attitude & Approach:

• We seek a professional who blends discipline with warmth, and ownership with humility. The
• ideal candidate:
• Operates with high accountability and attention to detail
• Communicates with clarity, maturity, and respect
• Brings a strong learners mindset to understand new domains quickly
• Is punctual, reliable, and consistent in delivery
• Remains calm and focused under pressure