Front Office Executive - Administration

The Front Office Executive will be part of the Administrative Team coordinating with entire team members.

Role & responsibilities

• Receive and file incoming letters/ documents
• Supply and manage office equipment, machines or properties to office and manufactures, kitchen utilities
• Schedule meeting if any
• Welcome/ receive visitors relating to work
• Arrange meal and water for employees
• Manage administrative department, maintain a safe and secure work environment
• Develop and maintain good working relationships with all relevant local governmental bureaus, agencies, and authorities
• Maintain office efficiency, plan, and implement office systems, layouts, and equipment procurement
• Ensure rules and procedures are in place regarding working hours, lunch, office closure and communications about security
• Create, control, and monitor all administrative requirements of other departments
• Record, monitor expenses, raise monthly invoices
• Monitor on-going activities and revise contracts
• Maintain stationary supplies and co-ordinating deliveries
• Manage supply chain and resource requirements
• Telephone operator, guest receiving
• Agenda management: booking, travels, meeting, arrange hotel for VIP, morning assembly
• Supplier managements: photo, printing, furniture, mail & post
• Office management: stationery, cleaning services, taxi card, telephone, mobile phone
• Office expense: water, electricity, logistic support for experts
• Settle visa, work permit, residence card, etc
• Other tasks assignment

Preferred candidate profile

Experience

• 4 - 6 Years
• Administration/ Front Office Experience

Skills & Competencies

• Exception organisation skills
• Attention to detail
• Self & staff development
• Intuitive
• Persuasive oral and written communication
• Teamwork
• Good communication skill, English skills.
• Good command of PC skills including MS Word, Excel, and PowerPoint Competencies

Education & Qualifications

• Graduate (any stream)