Executive Assistant

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Management. The ideal candidate will be responsible for handling a wide range of administrative and executive tasks, allowing the executive to focus on strategic business priorities.

Key Responsibilities:

• Calendar Management: Schedule and organize the executives appointments, meetings, and travel arrangements. Ensure efficient time management and prioritize scheduling conflicts.
• Communication: Manage emails, phone calls, and other communications on behalf of the executive. Draft, review, and send correspondence.
• Meeting Coordination: Organize meetings, including setting up logistics, preparing agendas, taking minutes, and ensuring timely follow-ups.
• Travel Management: Coordinate and book travel arrangements, including flights, hotels, and transportation. Prepare itineraries and ensure all details are well-organized.
• Document Preparation: Assist with the preparation of reports, presentations, and other documents for meetings. Ensure all documents are accurate and meet the executives expectations.
• Project Management Support: Assist with project coordination and tracking, ensuring timelines are met and deliverables are completed on time.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all matters.
• Budget and Expense Tracking: Assist with budgeting, track expenses, and help prepare reports for the executives review.
• Office Management: Oversee office supplies, equipment, and other operational tasks to maintain a smooth and productive office environment.
• Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders.

Required Skills and Qualifications:

• Proven experience as an Executive Assistant or in another administrative role supporting senior leadership.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong time management and multitasking abilities.
• Proactive, with the ability to anticipate needs and challenges.
• Ability to work under pressure and in a fast-paced environment.
• Strong interpersonal skills and ability to work well with diverse teams.

Preferred Qualifications: •

• 3 - 7 years of EA experience supporting senior executives, directors, or CXOs.
• Proficiency in MS Office and business communication tools.
• Bachelor's degree or equivalent experience in business administration or a related field

Application Requirements:

1. Open to work from office (Location - Lower Parel).

2. Should be comfortable supporting multiple reporting managers and handling their schedules, communication, and coordination efficiently.

3. Available to join at the earliest.