Travel Desk Executive

About HiMedia

HiMedia Laboratories Private Limited is an Indian origin Bioscience company headquartered in Mumbai, India & is one of the most prominent biosciences companies in India. HiMedia is named as "Pride of India" by Bioscience experts as it is the first registered organization of Indian origin, founded by an Indian scientist for manufacturing microbiology media based on in-house R&D technology.

HiMedia is well known for manufacturing high quality culture media for microbiology & is amongst the top 3 brands in Microbiology in the world and has a global presence of more than 150 countries. Additionally, we also provide advanced media and products in the fields of Animal Cell Culture, Plant Tissue Culture, Molecular Biology, Chemicals and Lab Aids/Equipment. We have recently progressed in the field of Higronics which is quite promising for the future of agriculture.

For more details visit our website: www.himedialabs.com

Job Title: Travel Desk Executive

Location: Thane - Wagle Estate

Reporting: Sales & Marketing Director

Overview:
This role will manage all aspects of employee travel, including booking flights, hotels, and transportation, while ensuring compliance with company policies and budgets. This role requires strong organizational, communication, and problem-solving skills to handle travel arrangements, resolve issues, and provide excellent stakeholder management & smooth travel experience

Job Responsibilities:

• Coordinate and Manage end-to-end domestic and international travel arrangements for employees, including flights, hotels, transportation, and visa applications.
• Liaise with airlines, hotels, travel agencies, and other service providers to negotiate rates, secure bookings, and ensure smooth travel experience.
• Ensure all travel arrangements adhere to the company's travel policies and budget.
• Assist employees with travel-related queries, itinerary changes, cancellations and reimbursements.
• Identify opportunities to optimize travel processes, reduce costs, and improve efficiency.
• Visit passport/Visa offices as per the requirements.
• Handle visa processing, travel insurance, and foreign exchange requirements as needed.
• Maintain accurate records of travel expenses, bookings, and reimbursements & service agreements.
• Address and resolve travel-related issues, delays, or emergencies in a timely manner.
• Maintain a database of preferred vendors and regularly evaluate their performance.
• Provide administrative support to senior management related to travel coordination.
• This role requires working 6 days a week.

Experience and Skills Set:

• Education: Bachelor's Degree in Hospitality, Travel, Tourism, Business Administration or relevant field.
• 6-8 years of experience in corporate travel management or a similar administrative role.
• Strong knowledge of travel booking tools, airline policies, and visa procedures.
• Excellent negotiation and communication skills.

Desired Attributes:

• Ability to work independently as well as part of a multi-functional team.
• Fast learner, with a strong sense of responsibility and commitment.