Secretary Executive Support Services

Overview:

The Secretary will provide administrative support and ensure the smooth functioning of the Senior Vice Presidents (SVPs) and above on day-to-day activities.

Roles and Responsibilities:

• Managing national and international travel reservations (flights, visas, hotels, etc.) for SVP's and above (sometimes for other senior team members)
• Managing calendar day to day functions on the outlook
• Ensuring meetings are effectively organized and minutes are maintained
• Conducting internet searches and gathering data, analyzing and preparing reports
• Assisting in ad hoc assignments as assigned by the respective manager
• Arranging for lunch/dinner meetings/ off sites as and when required
• Filling and submitting monthly reimbursements and assisting in tax management
• Coordinating and communicating with other departments regularly
• Generating and analyzing team reports on the internal ERP system

Prerequisites:

• Excellent planning and organizing skills
• Good time management and multi-tasking skills
• Good verbal and written communication
• Confidentiality and Reliability
• Command over Microsoft Office tools, like Excel, Word, PowerPoint, Outlook
• Attention to detail

Experience

• 1-5 years

Education

• Any graduate

Compensation

• The compensation structure will be as per industry standards