Administrative Associate

We are seeking a detail-oriented and proactive Administrative Support Associate [third party payroll] to join our admin department. The ideal candidate will be responsible for managing MIS tasks, handling expenses, maintaining seating structures, and coordinating with the central admin department, with a strong focus on communication and inter-departmental coordination.

Key Responsibilities:

• MIS Management: Maintain and update the Management Information System (MIS) for the admin department.
• Expense Entry: Enter and manage expenses in the workspace tool.
• Seating Structure Maintenance: Oversee and maintain the seating structure for two offices. Update seating data monthly in coordination with the HR department.
• Car Procurement: Coordinate with employees and HR for car purchases. Ensure timely closure of the procurement process by preparing purchase orders (PO) and coordinating with the accounts department for payment.
• Monthly Data Preparation: Prepare and keep records of monthly data for vouchers sent to the UKSC budget and send them to the accounts department.
• Coordination: Coordinate with the central admin department and other departments to ensure smooth operations.
• Email Communication: Write and manage emails to employees and inter-departmental communications.

Qualifications:

• Experience: Proven work experience in an administrative support role, preferably with MIS responsibilities.

• Skills:
• MIS Proficiency: Strong skills in managing and updating MIS.
• Communication: Excellent written communication skills for drafting emails and inter-departmental coordination.
• Organizational Abilities: Strong time management, organizational, and multitasking abilities.