Senior Manager / Assistant General Manager - Administration

Role & responsibilities

• Security Management:
• Liaise with security service providers and conduct periodic assessments to ensure compliance and efficiency.
• Housekeeping Management:
• Oversee the housekeeping activities at HO. Develop schedules and assign tasks to the housekeeping team to maintain cleanliness and hygiene standards across the Head Office premises.
• Asset Management & Maintenance:
• Manage the maintenance and repair of office infrastructure, furniture, Vehicles and equipment.
• Oversee the Annual Maintenance Contracts (AMC) for all office assets, ensuring timely renewals and optimal service levels.
• Assess maintenance proposals from branches, review cost estimates, and negotiate with vendors to secure competitive rates and quality service.
• Track and maintain asset records, ensuring preventive maintenance schedules are adhered to.
• Vendor Management & Negotiation:
• Identify and develop a reliable as well as cost effective vendor base for various administrative services, including security, housekeeping, and repairs.
• Proposal Assessment & Cost Control:
• Review and approve branch/ factory requirements proposals in area of administration.
• Coordinate with them to negotiate terms with vendors, ensuring cost optimization and service quality.

Preferred candidate profile

• Bachelor's degree in any discipline.
• 10-15 years of experience in administration management, with at least 3-4 years in a managerial role.
• Strong negotiation and vendor management skills.
• Experience in Corporate environment in large organisation essential.
• Proficiency in MS Office suite.
• Excellent communication and interpersonal skills. Prior experience of handling senior stakeholders in the organisation is an advantage.
• Ability to manage multiple priorities and activities simultaneously.
• Strong leadership and team management abilities.