Payables and Treasury Associate (Immediate Joiners)

Overall Purpose of the Job

Expros Shared Services Organization supports the business on a global level, and the Payables and Treasury Associate is a key member of the shared services function within the multi-language, multi-cultural customer-focused finance team. The role has the responsibility for undertaking the finance shared services activities associated with: Accounts Payable - processing, payment and reporting and Treasury processing, accounting and reporting along with bank reconciliation. The role will be assigned to service Expros operational countries across a variety of time-zones, countries and mainly international vendors.

Key Activities and Accountabilities

1. Responsible for the wide range of tasks inclusively from vendor invoicing through to vendor payment and Treasury reporting

2. Provide data to the SSO Management Accounting team

3. Preparation of vendor payments and processing of payments based upon approvals for payment

4. Book and clear transactions in SAP; revision of withholding taxes and update records in SAP

5. Manage invoices through the use of Readsoft to eliminate the manual handling of paper invoices and physical forwarding within the organization; resolve issues with invoices and respond to vendor queries globally

6. Reconcile vendor ledger, and work with procurement and end-users. Contact vendors to resolve issues.

7. Prepare accounts payable reports to help the global business such as Readsoft workflow status, AP Forecasts, GR/IR etc.

8. Review monthly accruals and provisions.

9. Post treasury transactions into SAP

10. Maintain bank accounts and prepare fund transfer documentation based upon region controller approvals; review of cash-call accounts

11. Assist in preparation and updating of cash-flow forecasts for the assigned geographies

12. Prepare monthly reconciliation of bank accounts; clear bank GLs after reconciliation posting

13. Update bank account balances and cash forecast in the planning and analytics software; prepare bank fee reports and analysis; assist in preparation of liquidity reports

14. Enhance financial systems, processes and practices through continuous improvement and innovation.

15. Identify and communicate key risks and ensure risk management processes are followed. Ensure risk management is embedded in the processes for which the position is responsible

16. Actively adhere to the Code of Conduct and Anti-Bribery policies, procedures and processes to ensure the highest ethical standards are maintained and exposure to liability or risk to Expros reputation is minimised. If necessary, report possible violations or conflicts of interest.

17. Actively adhere to and ensure compliance with applicable Quality policies, procedures, processes and systems. Take an active part in quality improvement processes. Identify and report any deficiencies to supervisor and obtain authorisation for any deviations from standard procedures.

18. Actively comply with all applicable Health, Safety & Environmental (HSE) policies, procedures and processes. Promote HSE awareness; take responsibility and be accountable for own safety and safety of others. Demonstrate the personal application of HSE procedures in daily performance and always follow the 10 Safety House Rules.

19. Ensure objectives set under Employee Development Plan are met.

Job Knowledge and Qualifications

7+ years experience in Accounts Payable (previous experience of working in an SSO environment would be an added advantage)

Proficient in using SAP or a similar Finance package

Proficient in Microsoft office (Excel, PowerPoint and Word)

Accounting or Finance qualification