Admin

Brief Of the Role

A Person should be dynamic, smart enough to deal with vendors, factory workers, should have IT related workable knowledge, should be a vivid multi tasker and with sound decision making skills.

Key responsibility:

• To obtain quotes from vendors & suppliers.
• Ensuring delivered goods schedules, quality and quantity are met with standards.
• Verify invoicing & payments match with contract or PO.
• proper utilization of manpower as per the requirement.
• Monitoring expenses.
• Develop and implement cost reduction initiatives.
• Oversee Environmental health and safety.
• Assure security of the facilities.
• Respond to facility and equipment alarm and system failure.
• Provide prompt response to requests and issues from facility occupants.
• Purchase and procurement for facility.
• Planning and preparing monthly reports,meetings & MOM.
• Event management - Client visit, R&R, Annual day, festivals etc
• Printing & Stationery management and procurement.
• Courier - Outbound and In bond record keeping and invoicing.
• Responding to compliance audits - Facility and security.
• Office Security guard reporting and development. - monitoring material movements.
• Arranging quarterly fire mock drill.
• Pest control.
• Staff induction towards the facility management.
• Indoor plants and horticulture monitoring.
• Handling and managing - Company Petty cash.
• Arranging monthly food & water testing.
• DSR - daily monitoring of energy efficiency.
• Facility round and finding maintenance and gaps.
• Electrical work.
• Plumbing work.
• Carpentry work.
• Monitoring HVAC system - AHU, Split and VRV - cassette AC.
• Work permit monitoring.
• Preventive maintenance of critical equipment.
• Administration related Inventory management.
• CCTV - DVR & NVR monitoring.
• FAS - Fire alarm system monitoring.
• Monthly fire extinguishers, Sprinkler & smoke detector checking
• ACS - Access control system monitoring and Activation and deactivation of access card.
• Training and briefing conducting on weekly basis.
• Office decor, branding, furniture and chair repairing and maintenance.
• Daily server backup checking
• Maintaining total company rental laptop details & IT asset related details, Coordination with IT service provider
• Arranging local transport for material movement & checking of monthly Transporter bills
• Handling any other administration related projects

Note : preferred male candidates only