Manager- Administration _ Thane Location

JD for Manager Administration

Department: Manager Administration
Location: Wagle Estate, Thane
Work Days: Monday to Saturday (Weekly Off: Sunday) Work Hours: 9:30 AM 7:00 PM IST

Role Summary

We are looking for an experienced and organized Manager Administration to oversee daily office operations, ensure compliance, and manage vendor and contract administration. The ideal candidate will have a strong background in handling Pan India administrative teams, legal compliance, and regulatory documentation.

Key Responsibilities:

Administrative Operations:

• Oversee day-to-day office operations to ensure smooth functioning and high productivity.
• Manage schedules, meetings, and communication for senior management.
• Maintain and organize company records, official files, and documentation systems.
• Coordinate across departments to streamline and improve administrative processes.
• Manage office logistics, facilities, procurement, and support services.

Vendor & Contract Management:

• Handle vendor selection, negotiations, contract management, and renewals.
• Monitor vendor performance and ensure compliance with SLAs and procurement policies.
• Optimize cost management through effective vendor engagement strategies.

Legal & Compliance:

• Draft, review, and manage contracts, MOUs, NDAs, and other legal agreements.
• Ensure compliance with internal policies, corporate governance standards, and SOPs.
• Oversee compliance with labor laws, statutory obligations, and industry-specific regulations.
• Liaise with external legal counsel on disputes, notices, and legal matters.
• Support IP filings, licensing agreements, and renewals (trademarks, patents, etc.).
• Monitor and manage regulatory filings, licenses, permits, and audits.

Reporting & Strategic Support:

• Prepare reports and dashboards on administrative and legal compliance status.
• Provide strategic administrative support to leadership for planning and policy development.
• Ensure data integrity, confidentiality, and secure handling of sensitive information.

Qualifications:

• Bachelors or Master’s Degree in Business Administration, Law, or related field.
• 8–12 years of progressive experience in administration and legal/compliance roles.
• Experience in drafting and managing legal documents and dealing with regulatory authorities.
• Strong organizational, negotiation, and leadership skills.
• Proficiency in MS Office, ERP systems, and document management software.
• Strong attention to detail, problem-solving skills, and time management abilities.