Assistant Manager - Admin - Vibgyor High - Bengaluru

Interested candidate can share their resume on 8217654588

JOB DESCRIPTION ASSISTANT ADMINISTRATOR

About Us

Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Role - Assistant Administrator

Department - Operations

Designation - Senior Executive/Assistant Manager Operations

Location - Electronic City, Bangalore

Primary Purpose

Admin Executive is responsible for managing all administrative, safety, security, and facilities of the school.

Key Responsibilities

Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions.

Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff. 

Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.  

• Day to day check on all areas of the facility.  Ensuring timely meetings with internal customers to take feedback on improvements.   
• Support for Repairs and Maintenance Activities.  Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations.
• Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)
• Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.
• Source new vendors for cost effective and quality services
• Ensure timey clearance of all Vendors Invoices before the stipulated timeline.  
• Maintain MIS for all admin related expenses.  All invoices need to be submitted before the given timeline.
• All Invoices to be submitted before 5th of every month
• Maintaining  FA inventory records and monthly FA audits.
• Maintaining all work pertaining to school examinations and Board examinations
• Co-ordination with Stores for raising the PO for timely execution 
• Assist reporting manager in preparing budgets & monitoring the actuals. 

Desired Qualification

• Graduate or Postgraduate in any stream from a recognized University in India or abroad 

Experience

• 2-4 years of experience in managing administrative function in a small or medium sized organization of repute. 
• Experience in education sector or any other service sector shall be preferred. 

Expected Competencies

• Situational Adaptability
• Instills trust.
• Customer Service
• Tech Savvy
• Accountability
• Result Driven
• Communication
• Interpersonal Skills
• Collaboration
• Optimizing work processes

Skills and Knowledge

• Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).
• Understanding of budgeting, asset management & compliance. 
• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.