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Job Summary:

- Project Specialist-Procurement will serve as a procurement expert responsible for managing and executing procurement activities related to civil works, tools, machinery, and equipment particularly within the ITI and DVET. The role requires in-depth experience in public procurement processes, including PWD norms, BoQ-based tendering, and multilateral agency procurement guidelines such as those of the World Bank.

- The Specialist will oversee procurement ensuring strategic planning, contract and vendor management, regulatory compliance, and alignment with Government of Maharashtra systems. The role demands hands-on experience in procurement execution for infrastructure development and technical training institutes, with a focus on quality assurance, timely delivery, and stakeholder coordination.

Essential Functions of the Job:

1. Procurement & Vendor Management

- Manage procurement for DVET, GoM and World Bank components.

- Ensure vendor selection, onboarding, and performance monitoring in line with policy frameworks.

- Manage e-tendering like GeM, Mahatenders, etc.

2. Strategic Procurement Planning

- Prepare, implement, and monitor comprehensive procurement plans.

- Ensure timely and cost-effective procurement of goods, civil works, services, and consulting support.

3. Market Analysis & Supplier Engagement

- Conduct procurement market research and analysis.

- Promote competitive bidding, vendor engagement, and category-specific strategies.

4. Procurement Operations

- Identify and apply appropriate procurement methods and tools.

- Draft procurement documents including ToRs, RFQs, RFPs, bid evaluations, and contracts.

- Ensure compliance with GoI, GoM, World Bank, and CVC procurement norms.

5. Issue Resolution & Quality Assurance

- Support dispute resolution, bidder queries, and contract negotiations.

- Address complaints and clarifications related to the bidding and award process.

- Coordinate with QA teams to ensure goods/services meet specifications and inspections

6. Contract Management

- Develop and oversee contract management plans to ensure compliance with scope, timeline, and budget.

- Monitor deliverables, performance, payments, and amendments using online contract management tools.

7. Monitoring, Evaluation & Reporting

- Track procurement milestones and update procurement MIS systems (e.g., CM-MIS).

- Provide support in preparing strategic documents, manuals, SOPs, and procurement reports.

8. Stakeholder Coordination

- Liaise with technical departments, legal advisors, vendors, and officials.

- Collaborate with DVET, industry partners, and World Bank.

Required skills and personal attributes:

- Strong understanding of procurement rules and procedures of GoI, GoM, and World Bank.

- Excellent drafting skills for bid documents, RFPs, and contracts.

- Experience in vendor engagement, negotiation, and contract lifecycle management.

- Proficient in use of e-procurement portals like GeM, MahaTender, etc.

- Analytical mindset with the ability to assess market trends and procurement risks.

- Excellent interpersonal, communication, and stakeholder coordination skills.

- Ability to manage high-value and multi-stakeholder procurements with minimal supervision.

- Fluency in English and Marathi is essential.

- Strategic thinking, problem-solving attitude, and documentation expertise.

Job Requirements:

Education:

- MBA / Chartered Accountant / Postgraduate in related fields / Engineering / Management / Procurement from a reputed institution.

Preferred Institutions:

- TISS, Mumbai / Pune University / NMIMS (School of Social Sciences)/IIM (Public Policy) / VNIT/COEP

Experience:

- Minimum 5 years of post-qualification experience in procurement & contract management in large-scale projects.

- Prior experience in World Bank / ADB / multilateral-funded projects preferred.

- Experience in state-level procurement in Maharashtra highly desirable.

- Exposure to procurement in the Skill Development / TVET / ITI ecosystem preferred

- Experience handling procurement of civil works, consulting/non-consulting services, goods, ITI machines and equipment and IT equipment.

Preferred Background:

Experience in working with industrial training institutes and partners like:

- TATA Strive, Quest, PAN ITI, Tata IIS, HCL Foundation, BOSCH, Maruti, Schnieder, Bharat Forge, Rightwalk, Industry Tool Rooms, etc.

Fellowship experience such as MGNF or CM Fellow (Maharashtra) is an added advantage

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